Division of Administrative Services
The Division of Administrative Services encompasses the Office of Contracts, Office of Grants and Building Services, Real Estate Management and Strategic Planning, Office of Technology and Information Services, Office of Engineering, and Office of Assets and Property Management.
OFFICE OF CONTRACTS
The Office of Contracts obtains and monitors services through the development of contracts to support the Department in its mission of protecting and serving the citizens of Georgia. By holding young offenders accountable for their actions by delivering services and sanctions in appropriate settings and supporting youth in their communities, they learn to become productive and law-abiding citizens.
The Office of Contracts accomplishes this task by procuring services necessary to directly support the youth entrusted to DJJ through directly awarded contracts (non-competitively procured). As an Agency of the State of Georgia, DJJ is required by the Official Code of Georgia (O.C.G.A) to follow the procurement rules established by the Georgia Department of Administrative Services` State Purchasing Division`s Georgia Procurement Manual.
OFFICE OF TECHNOLOGY AND INFORMATION SERVICES / STRATEGIC PLANNING
The Office of Technology and Information Services supports the development of software and provide database support for the Department of Juvenile Justice by managing information systems, the Juvenile Tracking System (JTS), DJJ's main website, DJJ's intranet portal, support for third-party software (e.g., KRONOS time, attendance and leave management system and PeopleSoft) and SEMSnet (Special Education Management System).
Additionally, Strategic Planning is the agency's centralized data monitor for performance metrics, operational planning and business continuity. The unit also provides annual strategic planning reports to the Governor's Office of Planning and Budget.
OFFICE OF REAL ESTATE MANAGEMENT AND BUILDING SERVICES
The Office of Real Estate Management and Building Services is responsible for managing 89 real estate properties leased by the agency, primarily for the Division of Community Services. The Real Estate team also serves as the department's liaison with the State Properties Commission of Georgia to manage DJJ's real estate leases, renegotiations, renewals, relocations, and landlord issues. The Building Services team oversees the day-to-day operations, maintenance, and security of DJJ's Central Office, including mailroom services and front desk operations.
OFFICE OF GRANTS
The Office of Grants serves to ensure that State and Federal grant funds are administered in accordance with applicable State and Federal laws, regulations, EDGAR, Office of Management and Budget (OMB) circulars, and specific grant terms and conditions. Additionally, the Office of Grants oversees the financial allocation and administration of a wide range of grant projects designed to promote greater accountability of youth and provide treatment services to the juveniles in the care of DJJ.
OFFICE OF ENGINEERING
The Engineering and Construction team’s mission is to address the needs outlined in DJJ’s strategic plan for growth and development and its challenges by meeting the maintenance and repair needs in the agency's aging facilities.
OFFICE OF ASSETS AND PROPERTY MANAGEMENT
The Office of Assets and Property Management’s mission is to establish operational procedures to account for agency assets. The Department of Juvenile Justice currently has approximately 37,000 total assets consisting of state-owned assets, leased computers and vehicles, state-owned vehicles and an assortment of office furnishings.
OFFICE OF PROJECT MANAGEMENT
The Department of Juvenile Justice (DJJ) Project Management Office (PMO) supports DJJ executives, stakeholders and customers by ensuring valuable project benefits.
Strategically, the PMO collaborates with the executive team and key stakeholders to ensure the suitable projects are selected and prioritized, that they align with agency strategies and goals, and that those projects can be appropriately funded and resourced for the best chance of success.
Operationally, the PMO is responsible for complete project lifecycle management – planning to implementation – which includes reporting, organizational change management, support planning, and communication.
Tactically, the DJJ PMO serves as the central point for implementing best practices, templates, tools and lessons learned. DJJ's PMO also provides training, coaching, mentoring, and guidance on projects outside of the DJJ PMO purview.
Deputy Commissioner Shawanda Reynolds-Cobb
Division of Administrative Services - Related Links